The VAD2022 Call for Papers is now open and will close on 31 January 2022.
- An individual cannot present more than one paper
- It is permitted to be a non-presenting co-author on multiple papers
- Every person can have each conference role once: you can be a convenor to one panel, be a discussant once, a chair once and a presenter once
- While everyone can technically propose several proposals, we do not encourage that, as it delays the conference timelines, as all multiples will have to be withdrawn.
Below the ‚Propose a paper‘ button on each panel page there is a statement as to how many papers have been proposed to that panel to-date, something that may aid in deciding in which panel a paper may have a better chance of acceptance. Obviously that’s not guaranteed, but it’s worth taking a look at these statements and working the odds.
Note the roundtables in the panels list. Do pay attention to the format of the panel you are proposing your paper to, and make sure you understand the requirements of alternative panel formats. If in doubt of what is expected of you, email the panel convenors via the link/secure mailer on the panel page.
Proposing a paper
Paper proposals must consist of:
- a paper title
- the name/s and email address/es of author/s
- a short abstract of fewer than 300 characters
- a long abstract of fewer than 250 words
All proposals must be made via the online form, not by email. There is a ‚propose a paper‘ link beneath the long abstract of each panel page. Go to the panel page you are interested in and then click on this proposal link to make your proposal directly to that panel.
On submission of the proposal, the proposing author (but not the co-authors) will receive an automated email confirming receipt. If you do not receive this email, please first check the Login environment – Cocoa (see toolbar above right) to see if your proposal is there. If it is, it simply means your confirmation email got spammed/lost; if it is not, you will need to re-submit, as for some reason the process was not completed. Co-authors cannot be added/removed nor can papers be withdrawn by the proposers themselves – for that, please email email@example.com
Proposals will be marked as pending until the end of the Call for Papers (31 January 2022). Convenors will then be asked to make their decisions over the papers proposed to their panel by 14 February 2022 and to communicate those to the proposers, marking them up in the login environment (Cocoa).
Papers which are neither accepted nor rejected, but marked for ‚transfer‘, will be given the opportunity to be re-housed into other panels. The conference organisers will contact the authors of the proposals set to transfer and ask them to modify their abstracts to fit another panel of their choosing. We will advise them to target panels containing fewer than the allowed maximum (10), which are thus able to include a few more.
The authors will then inform us of two panels they would like to apply to (in order of preference). We then forward the title, short and long abstracts to the convenors and ask them to consider the proposal. If the first panel rejects the proposal, we contact the second choice. Transfers which get rejected by both panels will then be set to ‚rejected‘.
Useful information for later in this process
Editing your paper
Paper authors can use the login link in the left-hand menu to edit their proposals.
Pre-circulation of papers
VAD has no rule about this; however many convenors are keen to pre-circulate completed papers. To facilitate this and save on email traffic, if requested by convenors, authors can upload PDFs of their papers within the online system, which will then show as a downloadable file beneath their abstract on the public panel page on this site.
Timing of presentations
Each panel/workshop session slot will be 90 minutes long, typically accommodating a maximum of 4 presenters.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However there is an in-built secure email messaging system. If you cannot work that, please email firstname.lastname@example.org to obtain relevant email addresses.